How I Manage 15+ Client Projects Without Losing My Mind (or My Weekend)

If you’ve ever felt like your project management system is duct-taped together with Google Docs, crossed fingers, and caffeine… I see you.

But let me let you in on a little secret: It doesn’t have to be that way.

This month I’m breaking down how I manage over 15+ client projects simultaneously—and still have time for lunch, life, and lazy mornings. The key? AI tools, automations, and a CRM that works with you, not against you.

Let’s get into it

1. Stop Manually Following Up (Seriously) Thanks to HoneyBook’s automated follow-ups, I no longer have to remember who ghosted me, who needed a reminder, or who asked to reconnect next week. HoneyBook sends timely, customized nudges based on the lead’s behavior—and I stay top of mind without lifting a finger.

Real Impact: One of my clients saw a 40% increase in response rates after automating their follow-ups.

2. Priority Lead Notifications = No More Missed Money I don’t want to be the person who responds 3 days late and loses a dream client. With HoneyBook’s Priority Lead Notifications, I know immediately when someone hot hits my pipeline-and I can jump on it fast.

Real Impact: This helps me land new clients before they fall into someone else’s inbox.

3. AI Workflows Handle the Admin While I Handle Strategy I’ve built out AI-powered workflows inside HoneyBook that send invoices, schedule meetings, and kick off onboarding-all while I’m at yoga or focused on client calls.

Real Impact: According to HoneyBook data, members save up to 7 hours per week using AI workflows. I believe it.

4. Templates Save Me From Reinventing the Wheel Instead of rewriting emails, proposals, and welcome packets every time—I lean on pre-built HoneyBook templates. It keeps my voice consistent, and my clients impressed.

Real Impact: More polish, less panic.

5. The Power Combo: CRM + VA + AI Here’s the truth: no system saves time if no one sets it up. That’s where a strategic VA comes in.

My job is to help clients build, customize, and optimize their HoneyBook setup. With the right automations in place, you can finally reclaim your time—and your sanity.

🔗Want to try HoneyBook for yourself? Grab my 30% off link: https://share.honeybook.com/mariava

You don’t need to hustle harder. You need smarter systems. If you’re juggling clients and feeling like you’re one missed email away from collapse, it’s time to stop the chaos.

Get help. Get HoneyBook. And get your time back.